Bookkeeper/Accounts Payable Specialist
Pact Construction Management, LLC Pact Construction Management, LLC Ringoes, NJ Ringoes, NJ Full-time Full-time $50,000 - $80,000 a year $50,000 - $80,000 a year Bookkeeper / Accounts Payable Specialist We have an immediate opening for a full-time bookkeeper with strong accounts payable experience.
Responsibilities:
Accounts receivable, accounts payable and assist with payroll.
Accounts Receivable Recording invoices and managing incoming payments.
Accounts Payable Process vendor / subcontractor invoices, using current job and category code lists.
Review purchase orders and match back up as needed.
Submit accounts payable invoices to Project Managers for approval promptly, includes checking commitments on file.
Contacts vendors and subcontractors to obtain, verify, and update account information, when necessary, which includes W-9s, COIs and release of liens.
Maintain monthly payment schedule to process all construction checks including distribution/mailing.
Monitor open payables to ensure timely approval.
Maintain effective communication with vendors and handle payment inquiries.
Resolving payment discrepancies and disputes on behalf of the company.
Process credit applications and vendor job sheet set ups.
Attend and / or participate in job cost meetings with Project Managers as needed.
Generate Sales Tax Exempt forms, as necessary.
Allocate and process any employee reimbursements and credit cards.
Allocate and process all direct invoices for office expenses.
Payroll Collect and verify employees' work hours.
Utilizing third party payroll service, process employees' paychecks by inputting their payroll data and timesheets.
Resolving payroll discrepancies and answering any employee payroll queries Coordinate with payroll service any changes in payroll (e.
g.
, terminations, new hires) Track employees' vacation and time off.
Requirements:
A minimum of 2 years AP experience.
Prior work in a construction environment preferred, but not required.
Candidate must be proficient in Excel and have prior accounting software knowledge.
Ability to work independently, be highly organized and able to multitask in a fast-paced work environment.
Strong written and verbal communication skills as well as people skills.
MUST be dependable, punctual and possess a professional attitude.
Demonstrate a sense of urgency and ability to meet deadlines.
We are an EOE employer.
Job Type:
Full-time Pay:
$50,000.
00 - $80,000.
00 per year
Benefits:
401(k) 401(k) matching Health insurance Paid time off Physical setting:
Office Schedule:
8 hour shift Monday to Friday Supplemental pay types:
Bonus pay Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Responsibilities:
Accounts receivable, accounts payable and assist with payroll.
Accounts Receivable Recording invoices and managing incoming payments.
Accounts Payable Process vendor / subcontractor invoices, using current job and category code lists.
Review purchase orders and match back up as needed.
Submit accounts payable invoices to Project Managers for approval promptly, includes checking commitments on file.
Contacts vendors and subcontractors to obtain, verify, and update account information, when necessary, which includes W-9s, COIs and release of liens.
Maintain monthly payment schedule to process all construction checks including distribution/mailing.
Monitor open payables to ensure timely approval.
Maintain effective communication with vendors and handle payment inquiries.
Resolving payment discrepancies and disputes on behalf of the company.
Process credit applications and vendor job sheet set ups.
Attend and / or participate in job cost meetings with Project Managers as needed.
Generate Sales Tax Exempt forms, as necessary.
Allocate and process any employee reimbursements and credit cards.
Allocate and process all direct invoices for office expenses.
Payroll Collect and verify employees' work hours.
Utilizing third party payroll service, process employees' paychecks by inputting their payroll data and timesheets.
Resolving payroll discrepancies and answering any employee payroll queries Coordinate with payroll service any changes in payroll (e.
g.
, terminations, new hires) Track employees' vacation and time off.
Requirements:
A minimum of 2 years AP experience.
Prior work in a construction environment preferred, but not required.
Candidate must be proficient in Excel and have prior accounting software knowledge.
Ability to work independently, be highly organized and able to multitask in a fast-paced work environment.
Strong written and verbal communication skills as well as people skills.
MUST be dependable, punctual and possess a professional attitude.
Demonstrate a sense of urgency and ability to meet deadlines.
We are an EOE employer.
Job Type:
Full-time Pay:
$50,000.
00 - $80,000.
00 per year
Benefits:
401(k) 401(k) matching Health insurance Paid time off Physical setting:
Office Schedule:
8 hour shift Monday to Friday Supplemental pay types:
Bonus pay Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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